Process automation
Process automation that removes the busywork
We track down the recurring manual work that eats your team's week, map it step by step, and automate it end-to-end. Your people keep the judgement; the system handles the repetition.
- Fixed price agreed upfront
- You own 100% of the code
- AI only where it saves time
In short
Process automation means mapping a recurring, manual process first, then letting a system run the steps end-to-end. We find the work that repeats every week, break it into steps, and automate the repetition so people only do the judgement work. At BBS Advocaten a legal content pipeline saves 5+ hours a week and produces 10x more content; at Simply, recruiters won back four to six hours a week of admin. Fixed price agreed upfront, 100% ownership of the full source, and AI only where it demonstrably saves time.
What gets in the way
Almost every company has a handful of processes nobody enjoys but everyone has to do anyway. Scanning feeds, retyping data from one system into another, writing the same summary for the umpteenth time, clicking together a quick report. None of it is rocket science, but it eats hours and quietly breeds errors the moment someone does it on autopilot. Process automation takes that manual work off the table. We don't start with a tool, we start with your process: which steps it contains, which decisions a human actually makes, and where it's pure repetition. That repetition is what we automate, end-to-end. At BBS Advocaten that meant a pipeline that turns court rulings into publishable blogs and social posts on its own; the 30 to 45 minutes of writing per ruling simply disappeared. At Simply, automation took over the admin that was eating a recruiter's day. The judgement stays with your people; the repetition goes to the system. We think along with you: we listen first to what you want to achieve now and where you are heading, then choose the technology to match, for the most scalable and powerful result that is cost-efficient at the same time.
The same work, week after week
Checking feeds, retyping data, writing the same summary again. Work that takes no thinking but steadily eats hours. At BBS it was over five hours a week of monitoring and writing, before we automated it away.
Manual work breeds errors
The moment someone moves data by hand, noise creeps in: a typo, a missed step, a slip from the house style. The more often the process runs, the bigger the chance something goes wrong without anyone noticing.
The process lives only in someone's head
Often just one person knows exactly how it runs. When they're out, it stalls. And nobody ever wrote the process down, so improving or handing it over is a struggle.
Tools that don't talk to each other
One step sits in your inbox, the next in a spreadsheet, the third in your CRM. Because the systems stand apart, you are the integration: you copy and paste it all together by hand.
What we build
How we help
Map the process first, automate second
We draw out your process the way it actually runs: every step, every decision point, every place it goes wrong. Only once it's clear what repeats do we decide what can be automated and what stays human. No automation for automation's sake.
Kill the repetition end-to-end
We don't automate a single isolated step but the whole chain, from start to published or delivered. From an incoming trigger through filtering and an AI processing step to a finished result in your own house style, all the way through, without anyone having to sit in the middle.
Human decides, system repeats
We deliberately leave the judgement work with your people: what's relevant, what goes out, what needs a final check. The predictable steps around it run automatically. That's how you win time without losing control.
AI only where it genuinely saves time
We don't bolt AI onto a process to make it sound modern. We do use it where it demonstrably saves hours, like summarising a document or writing up a conversation. That kind of automation takes over the admin that would otherwise eat into your team's week.
Stable, monitored, and yours
An automation that quietly stalls without anyone noticing is worse than manual work. We build it stable, with monitoring and error handling, and the full setup is yours. No vendor lock-in: you keep the code and the keys.
Proof
We have built this
Real projects we can name.
BBS Advocaten
Legal
A legal content pipeline that turns court RSS feeds into ready-to-publish blogs and social posts.
5+ hrs/week
Time saved
10x more content
Output
Simply
Recruitment SaaS
An AI recruitment suite, a native Salesforce app, a secure back-office and a marketing site. The full Simply stack, built end to end.
4-6 hrs/week
Recruiter time saved
Native Salesforce (Apex)
Integration
Our approach
From idea to working software in four phases
Every project runs through the same four phases, so you always know what's happening, what comes next and what it costs — from first call to live software, usually in weeks rather than months.
- 01 Phase 1 Free intake
Understand & analyse
Everything starts with a good conversation. We map your goals, processes and the bottlenecks worth solving — no sales pitch, just an honest read on where the biggest win sits.
- 02 Phase 2 Free blueprint
Blueprint & quote
We turn the analysis into a blueprint: a clear plan showing exactly which steps we'll take and why, paired with one fixed quote. You know up front precisely what we build, what it costs and when it's done — no open ends, no hourly billing, no surprises afterwards. And getting that blueprint is completely free, no obligation.
- 03 Phase 3 Prototype in days
Build, test & deploy
Then we build, in short iterations. You see a working prototype in days and a finished product in weeks. We work on a modern, AI-native and secure stack — with data protection and GDPR in mind from day one.
- 04 Phase 4 100% your code
Implement & optimise
We launch, hand over the full codebase and keep improving on your terms. You get 100% ownership of the code we write — no lock-in, no licensing games. Hosting and maintenance are optional, never required.
What you always get
Fixed price
Agreed up front, never an open end.
100% code ownership
Your code, fully yours, no lock-in.
Live in weeks
Prototypes in days, finished in weeks.
Modern & secure
A scalable stack that always integrates with the latest tech. Secured by our in-house cybersecurity experts.
Tools & tech
We automate with whatever fits your systems and volume — a no-code tool where that's smartest, custom code where it pays off. We choose based on what's robust and maintainable for you, not on a tool we happen to want to sell.
What you get
- A worked-out process blueprint: every step and decision point mapped
- An end-to-end automation of the recurring steps
- Integrations between your existing tools, so you stop retyping data
- AI steps where they demonstrably save time (such as summarising or parsing)
- Monitoring and error handling, so a hiccup never goes unnoticed
- The full setup fully yours, with documentation and handover
- A fixed price agreed upfront, with no open ends
- Optionally a maintenance and ongoing-development agreement after delivery
Our promise
Your software stays yours
- Full code ownership The full source code is and stays yours, documented and ready to hand over.
- No vendor lock-in Stop working with us and your system keeps running. Any developer can pick it up.
- Fixed price up front You get a no-obligation blueprint and quote up front: no open-ended billing and no surprises afterwards.
- Security in every layer We build security-by-design, with a specialist in-house.
Frequently asked questions
Which processes are worth automating?
Anything that repeats and is predictable. Think of feeds or inboxes you scan every day, data you move between systems, summaries or reports you keep producing from scratch. The more often a step recurs and the less genuine judgement it needs, the more it pays to automate. At BBS it was monitoring court rulings and turning them into content; at Simply, the admin around conversations and documents. We map your process first and tell you honestly what does and doesn't pay off.
How do you approach a process automation?
We don't start with a tool, we start with your process. First we draw out how it really runs: which steps it contains, which decisions a human makes, and where it's pure repetition. Then we automate that repetition end-to-end, from start to published or delivered, and we deliberately keep the judgement work with your people. Finally we build in monitoring and error handling, so you can trust that it runs.
Will automation replace my people?
No, it takes the dull work off their plate. The principle is simple: people do the judgement work, the system does the repetition. At BBS a lawyer still decides what's relevant and what the tone should be; the pipeline handles the monitoring and the first draft. At Simply, recruiters still run the conversations; the admin around them runs itself. Your team is freed up for the work that actually matters.
Do you use AI in these automations?
Only where it genuinely saves time. We don't bolt AI onto a process to make it sound modern. But where a step calls for understanding text, like summarising a ruling or reading in a document, we apply AI in a targeted way. At BBS the conversion from ruling to publishable content runs on AI; the rest of the chain is ordinary, predictable automation.
What if the automation breaks?
We plan for that upfront. An automation that quietly stalls is worse than manual work, so we build it stable with monitoring and error handling: if something hiccups, you'll know. Where a step needs human judgement, we build in a checkpoint instead of a blind pass-through. That's how you win time without losing your grip.
Who owns the automation you build?
You do. The full setup, flows, scripts and integrations are fully yours, with documentation and a clean handover. No vendor lock-in: you can continue at any time with your own team or another party. We don't lock you into our infrastructure.
Ready to build?
Book a no-obligation call — we'd love to think through the best approach with you.
Book a call